A commercial maintenance checklist should identify equipment, responsibility and evidence—not just list tasks. Start with actual property records and manufacturer instructions, then have qualified providers confirm the service scope and intervals appropriate to the site.
Create the asset and responsibility register
For each system, record its location, asset identifier, manufacturer information, warranty status, service history, responsible provider and the next confirmed action. Keep unknown information marked unknown until someone verifies it.
Review each property system
These are planning categories to discuss with the appropriate provider. They are not instructions to perform regulated or hazardous work.
- Roof and drainage: inspection evidence, leak history and follow-up responsibility
- HVAC: equipment records, manufacturer service requirements and provider reports
- Electrical and site lighting: qualified review, reported issues and repair approvals
- Fire and life-safety systems: required inspection records and responsible licensed providers
- Loading docks and doors: equipment-specific service requirements and operating issues
- Plumbing, grounds and paving: service history, observed conditions and access concerns
Set priorities from operating risk
Distinguish immediate safety concerns, operational disruption, corrective work and preventive tasks. Escalate dangerous conditions through the property’s established emergency procedures. This website does not monitor alarms, dispatch technicians or activate emergency response.
Use confirmed service intervals
A single monthly or annual frequency cannot fit every property. Base intervals on manufacturer guidance, applicable requirements, actual use and qualified provider advice. Store the source of each interval, the next due date and the person responsible for checking completion.
Require useful completion evidence
Define what closes a task: provider name, date, asset served, work performed, supporting records, remaining deficiencies and approval. Keep follow-up items open with assigned owners. Store sensitive property records in an agreed private system with appropriate access.
Connect maintenance to budget planning
Separate recurring service commitments, corrective work, proposed replacements and unapproved scope. Use documented conditions and qualified recommendations to prioritize capital planning. An equipment age alone does not determine that replacement is necessary.
Prepare your maintenance brief
Use the free BRICK maintenance workbench to select property systems and download a starting brief. Bring the property market, asset information, existing vendor scope and unresolved operating priorities to a consultation. The workbench is a browser-based planning tool; it does not create live work orders.